Travel Agency Software for Trip & Package Bookings
Book trips and packages, fill every seat without double-booking, and bill with extras in one place.
Alfa Decode is a complete management platform pre-configured for travel agencies. Manage trip and package bookings on a live reservations board, sell against real capacity so you never double-book, settle the folio with extras into a GST or VAT invoice, and keep every traveller's history.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Reservations Board
See every booking at a glance: upcoming departures, travellers in progress, and returns. Your whole trip schedule lives on one clear board.
No Double-Booking
Set capacity on each tour, seat, or slot. Live availability blocks overbooking automatically, so you never sell a place that is already taken.
Packages With Extras
Build trips and packages with set rates, then add extras like upgrades, insurance, or add-on tours. The folio totals everything for billing.
One-Click Invoice
Settle a completed booking and it becomes a real GST or VAT sale instantly, with the traveller added to your CRM. No double entry, no missed billing.
Everything your travel agency needs
Reservations Board
See every booking at a glance: upcoming departures, travellers in progress, and returns. Your whole trip schedule lives on one clear board.
No Double-Booking
Set capacity on each tour, seat, or slot. Live availability blocks overbooking automatically, so you never sell a place that is already taken.
Packages With Extras
Build trips and packages with set rates, then add extras like upgrades, insurance, or add-on tours. The folio totals everything for billing.
One-Click Invoice
Settle a completed booking and it becomes a real GST or VAT sale instantly, with the traveller added to your CRM. No double entry, no missed billing.
Traveller CRM
Every traveller's trips, payments, and preferences are saved automatically when you settle a booking, so you can greet repeat customers and serve them faster.
Works Offline
Runs on your own device with no internet. Take bookings during outages or on the road, then everything syncs to the cloud automatically.
GST & VAT Built In
Compliant GST invoices and reports for India and VAT for the UAE come standard. Bill correctly in rupees or dirhams without extra software.
WhatsApp & Reports
Send invoices and trip reminders over WhatsApp, and track sales, dues, and bookings across branches from one executive dashboard.
What it fixes on day one
Quotes, vouchers and confirmations scattered across WhatsApp, email and paper — nobody knows a trip's real status
Every enquiry becomes a booking with all components under one client folio, visible at a glance on the reservations calendar
Clients pay in instalments and suppliers demand deposits, so who-owes-what gets lost
Receivables and customer credit ledgers track part-payments and balances per trip, with WhatsApp reminders for what's still due
Peak-season desk stalls the moment the internet drops mid-booking
Offline-first billing and bookings keep the counter running with no connection and sync automatically once it's back
How a travel agency runs on Alfa Decode
A travel agency lives on quotes, deadlines and money that moves through your hands but rarely belongs to you. Alfa Decode is built around the Bookings & Capacity engine, so your reservations, availability calendar and per-trip folios sit at the centre — every flight, hotel, transfer, visa and package booking gathered under one client file instead of scattered across chat threads and spreadsheets. Enquiries become bookings, bookings become invoices, and every payment is tracked against the trip it belongs to.
Because the whole platform is offline-first, the counter keeps working when the connection drops and syncs to the cloud once it returns. You bill fast, split a payment across card, cash or transfer, and send the invoice straight to the traveller on WhatsApp. Tax is handled the way your region expects — GST in India, VAT for the UAE and KSA — with filing-ready reports, so a busy booking desk stays audit-clean without extra effort.
- Every trip's bookings, payments and balance in one client folio
- Counter keeps billing even when the internet drops
- Deposits and instalments tracked so no balance slips through
- GST and VAT handled with filing-ready, audit-clean reports
- 1
Capture enquiry
Log the traveller and trip against a client file — dates, destination and the components they want, all held in one place instead of a chat thread.
- 2
Build the booking
Add flights, hotels, transfers, visas or a full package to the trip folio and check dates against the availability calendar.
- 3
Quote and confirm
Turn the folio into an invoice with per-line tax, take a deposit via split tender, and send the confirmation to the traveller on WhatsApp.
- 4
Collect balances
Track part-payments in the receivables ledger, send WhatsApp reminders as the departure nears, and record each settlement against the trip.
- 5
Close and report
Run the day-close and Z-report, and file GST or VAT with filing-ready reports so the desk stays audit-clean.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Travel Agency software — your questions
Can it stop us from overbooking a tour or seat?
Yes. You set the capacity for each trip, seat, or slot, and live availability blocks any booking beyond it. You always know exactly what is left to sell, so no place is ever sold twice.
Does it work without internet?
Yes. Alfa Decode is local-first and runs on your own device with no internet. You can take bookings and bill travellers during outages or on the move, then it syncs to the cloud when you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. Bill in rupees or dirhams with the right tax applied automatically, and pull compliant reports whenever you need them.
Can I add extras like upgrades or insurance to a booking?
Yes. Each trip or package has its own rate, and you add extras such as upgrades, insurance, or add-on tours to the folio. When you settle, everything totals into one GST or VAT invoice.
Will it keep a record of each traveller?
Yes. The built-in CRM saves every traveller's trips, payments, and preferences automatically when you settle a booking, so you can serve repeat customers faster and look up their history anytime.
Is it available on cloud or on our own server?
Both, from one codebase. Choose Cloud on a subscription, or On-Premise with a one-time licence plus AMC to keep data on your own machine. A white-label option is also available.
Can it handle a single trip with flights, a hotel and a visa together?
Yes. The Bookings engine holds every component of a trip in one folio against the client, so a multi-part itinerary is billed, tracked and confirmed as a single booking rather than separate disconnected entries.
How does it deal with deposits and part-payments from clients?
Payments are recorded against the trip through the receivables and customer-credit ledgers. You can take a deposit with split tender, log later instalments, and always see the outstanding balance before departure.
Does it work if our internet goes down during a booking?
It does. The platform is offline-first, so billing and bookings keep working locally with no connection and sync to the cloud automatically once the internet returns — nothing is lost.
Can we send confirmations and reminders to travellers directly?
Yes. Invoices and confirmations can go to the traveller on WhatsApp, and you can send reminders for outstanding balances or upcoming payments straight from the client's history.
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Run your travel agency on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.