Salon & Barber Software for Appointments, Billing & Clients
Book stylists, bill in one tap, and cut no-shows with WhatsApp reminders — even when the internet drops.
Alfa Decode is a complete salon and barbershop management platform, pre-set for chairs, stylists and services. Run a day-view appointment book, add services plus retail products, then Complete & Bill into a real GST or VAT invoice. WhatsApp reminders and prepaid packages keep clients coming back.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Stylist Appointment Book
See the whole day at a glance, book each client to the right stylist, then move bookings from confirmed to completed without double-booking a chair.
Complete & Bill
Turn a finished appointment into a real tax invoice in one tap — the client is saved to your CRM automatically, with no re-typing.
Services Plus Retail
Add haircuts, colour, spa services and retail products like shampoo or wax to the same booking, so one bill covers the full visit.
WhatsApp Reminders
Send automatic appointment reminders over WhatsApp to cut no-shows, and share the invoice straight to the client's phone once you have billed.
Everything your hair salon & barber needs
Stylist Appointment Book
See the whole day at a glance, book each client to the right stylist, then move bookings from confirmed to completed without double-booking a chair.
Complete & Bill
Turn a finished appointment into a real tax invoice in one tap — the client is saved to your CRM automatically, with no re-typing.
Services Plus Retail
Add haircuts, colour, spa services and retail products like shampoo or wax to the same booking, so one bill covers the full visit.
WhatsApp Reminders
Send automatic appointment reminders over WhatsApp to cut no-shows, and share the invoice straight to the client's phone once you have billed.
Packages & Memberships
Sell prepaid plans by session count or duration, then freeze, renew or check in clients with a quick tap that decrements their balance.
Client History
Every client's past services, stylists, products and spend are saved, so any team member can pick up exactly where the last visit ended.
Works Offline
Runs on your own device with no internet — keep booking and billing through outages, then sync to the cloud automatically when you reconnect.
GST & VAT Built In
Generate compliant GST invoices and reports in India or VAT in the UAE, with double-entry accounts behind them so your books stay audit-ready.
What it fixes on day one
No-shows and forgotten appointments leave chairs empty and stylists idle
Automatic booking reminders go out before each visit, cutting no-shows and last-minute gaps
Double-booked chairs and overlapping colour processing times cause front-desk chaos
A per-stylist calendar shows each chair's day so reception slots services without clashes
Working out each stylist's commission by hand at month-end is slow and error-prone
Service commission is tracked per stylist as bills are rung, ready to total at payday
How a hair salon & barber runs on Alfa Decode
Run your salon or barbershop on one system that already speaks your language — chairs, stylists, walk-ins and rebookings, not generic "appointments". Alfa Decode's bookings calendar shows each stylist's day at a glance, so the front desk can slot a colour, a cut and a beard trim without double-booking a chair or overlapping a processing time. Clients get automatic reminders before they arrive, memberships and prepaid packages are tracked against each visit, and every service and retail sale rings through the same counter.
Because it is offline-first, a dropped connection at reception never stops you taking the next booking or closing a bill — everything syncs to the cloud once you are back online. Commission on each stylist's services is tracked as you go, VAT or GST is handled correctly on both services and retail products, and the day-close gives you a clean Z-report every night. Pick the trade, and the app reconfigures around how a chair-based business actually runs.
- Fewer empty chairs from no-shows and forgotten bookings
- Stylist commission tracked automatically, ready every payday
- Memberships and prepaid packages counted down per visit
- One bill for services and retail, tax handled correctly
- 1
Book the chair
Front desk opens the stylist's calendar, picks the service and time, and reserves the chair; the client is added to their history.
- 2
Send reminder
An automatic reminder goes to the client before the appointment, and can be re-sent or rescheduled if plans change.
- 3
Check in and serve
On arrival the booking becomes an open ticket; add extra services or retail products to the same bill as the visit unfolds.
- 4
Bill and rebook
Ring cut, colour and retail together, split tender if needed, then print or WhatsApp the invoice and book the next visit.
- 5
Close the day
Run the Z-report at day-close: takings by stylist, service versus retail, tax totals and commission all reconciled.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Hair Salon & Barber software — your questions
Can I book appointments by stylist and avoid double-bookings?
Yes. The day-view book lets you assign each client to a specific stylist, then move bookings from confirmed to completed. You see the whole day at a glance, so chairs and staff time never clash.
Does it keep working if my internet goes down?
Yes. Alfa Decode is local-first and runs on your shop's own device with no internet. You can keep booking and billing through any outage, and everything syncs to the cloud once you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. Complete & Bill produces a compliant tax invoice every time, with double-entry accounts behind it so your books stay accurate.
Can I sell prepaid packages or memberships?
Yes. Sell prepaid plans by session count or duration, such as colour packages or monthly grooming. Renew or freeze them anytime, and quick check-in decrements a client's remaining sessions in one tap.
How do I reduce no-shows?
Send automatic WhatsApp reminders before each appointment so clients remember to come in. After the visit you can also send the invoice over WhatsApp, keeping every touchpoint on one channel they already use.
Is it Cloud or On-Premise?
Both, from one codebase. Choose Cloud as a subscription, or On-Premise as a one-time licence with AMC. A white-label option is available if you want the software branded as your own.
Can I track memberships and prepaid packages for regular clients?
Yes. Memberships and service packages are held against each client and drawn down automatically as they visit, so the front desk always knows what a client has left to redeem.
Does it handle both service bookings and retail product sales?
It does. Cuts, colours and treatments run through the bookings side, while shampoos, styling products and other retail ring through the same counter — one bill, one day-close, correct VAT or GST on each.
How is each stylist's commission calculated?
Commission is attributed to the stylist on every service as bills are rung through the day. At month-end or payday you total it straight from the reports rather than reconstructing it by hand.
What happens if the internet drops during a busy Saturday?
The app is offline-first, so reception keeps taking bookings and closing bills with no connection. Everything syncs to the cloud automatically once you are back online, with nothing lost.
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Run your hair salon & barber on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.