Gym, Fitness & Yoga Studio Software with Memberships & Billing
Sell memberships, check members in with one tap, and bill every session right, online or off.
Alfa Decode is a complete management platform pre-configured for gyms, fitness centres and yoga studios. Sell, renew and freeze membership plans by duration or session count, check members in with a tap that decrements sessions, and turn every booking into a GST or VAT bill.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Membership Plans
Sell prepaid plans by duration or session count, then renew or freeze them in seconds so no member ever falls through the cracks.
Quick Check-In
Check members in with one tap. Session-based plans decrement automatically, so balances stay accurate and the front desk keeps moving.
Class & Session Booking
Run a day-view schedule for classes and sessions: book, confirm and complete. Assign the right trainer or instructor to each slot.
Complete & Bill
Finishing a session turns it into a real GST or VAT sale and adds the member to your CRM, with retail products billed on the same invoice.
Everything your gym, fitness & yoga studio needs
Membership Plans
Sell prepaid plans by duration or session count, then renew or freeze them in seconds so no member ever falls through the cracks.
Quick Check-In
Check members in with one tap. Session-based plans decrement automatically, so balances stay accurate and the front desk keeps moving.
Class & Session Booking
Run a day-view schedule for classes and sessions: book, confirm and complete. Assign the right trainer or instructor to each slot.
Complete & Bill
Finishing a session turns it into a real GST or VAT sale and adds the member to your CRM, with retail products billed on the same invoice.
WhatsApp Reminders
Send class reminders, renewal nudges and invoices over WhatsApp to cut no-shows and keep memberships from quietly lapsing.
Member CRM
Every member's plan, visit history and spend sits in one profile, so you know who's active, who's due to renew and who to win back.
Works Offline
Runs on your own front-desk device with no internet. Check members in and bill during outages, then it syncs to the cloud automatically.
GST & VAT Built In
Generate compliant GST invoices and reports for India or VAT for the UAE, with double-entry accounts behind every sale.
What it fixes on day one
Members turn up for classes they never booked, or no-show peak slots that could have been sold
Bookings calendar with automated reminders and no-show tracking so peak slots stay filled and accountable
Memberships lapse quietly and package sessions get lost or double-counted at the desk
Membership and package tracking draws down each session and flags renewals, so nothing slips through
Working out trainer pay from scattered class and PT logs eats hours every month
Per-trainer commission on sessions delivered is recorded as they happen, ready to total at payday
How a gym, fitness & yoga studio runs on Alfa Decode
Running a gym or fitness studio means living inside a calendar. Members book classes and PT slots, packages get burned session by session, and monthly memberships either renew on time or quietly lapse. Alfa Decode's Appointments edition gives you a bookings calendar built around exactly that: class and personal-training schedules, trainer availability, and membership and package tracking so every session drawn down is recorded against the right member. Front desk sells day passes, protein, and merchandise on the same counter POS that handles a renewal.
Because the whole thing is offline-first, a dropped connection at reception never stops a check-in or a sale — it syncs the moment you are back online. Memberships, class packs, no-show reminders, trainer commissions, and member history all sit in one app, with VAT or GST handled correctly per region and receivables tracked for anyone paying in instalments.
- Fewer no-shows on peak classes through automated reminders
- Membership and package sessions tracked without manual tallies
- Trainer commissions ready to pay without spreadsheet chasing
- Front desk keeps working even when the internet drops
- 1
Join and set up membership
Enrol the member, sell the membership or class pack, and record their details and history in the CRM at the front desk.
- 2
Book classes and PT
Slot members into group classes or personal-training sessions against each trainer's live availability on the bookings calendar.
- 3
Send reminders
Automated WhatsApp reminders go out ahead of booked sessions to cut no-shows on your busiest slots.
- 4
Check in and draw down
On arrival, mark attendance; the session comes off the member's package or class pack and logs against their trainer.
- 5
Renew and settle
Take renewals and retail sales on the counter POS, track instalment receivables, and total trainer commissions at month end.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Gym, Fitness & Yoga Studio software — your questions
Can I sell both monthly and pay-per-session memberships?
Yes. Create prepaid plans by duration, such as monthly or annual, or by session count for class packs. You can sell, renew and freeze any plan, and session packs decrement automatically at check-in.
Does it work offline if my internet goes down?
Yes. Alfa Decode is local-first and runs on your own front-desk device with no internet. You can check members in and bill during an outage, then everything syncs to the cloud when you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. Compliant GST invoices and reports for India and VAT for the UAE are built in. Every completed session or membership sale produces a correct tax invoice with double-entry accounts behind it.
How does check-in work for class packs?
Tap to check a member in and their session-based plan decrements by one automatically. Their remaining balance stays accurate, so your front desk stays fast and you avoid manual counting errors.
Can I send renewal reminders to members?
Yes. Send class reminders, renewal nudges and invoices straight over WhatsApp. This cuts no-shows and keeps memberships from lapsing without you having to chase members by phone.
Can I run this on the cloud or on my own server?
Both, from one codebase. Choose Cloud as a subscription or On-Premise as a one-time licence with AMC. A white-label option is also available if you want it under your own brand.
Can it handle both class packs and unlimited monthly memberships?
Yes. Memberships and packages are both first-class in the Appointments edition. Unlimited plans track renewal dates, while class packs and PT bundles draw down session by session, so the desk always sees what a member has left.
How does it help with no-shows?
Sessions are booked on a calendar and members get automated reminders ahead of time, typically over WhatsApp. No-shows are recorded against the booking, so you can see which slots and members are costing you and act on it.
Does it calculate trainer pay and commission?
It records commission per trainer on the classes and PT sessions they actually deliver, as sessions happen. At month end you total what each trainer is owed from real attendance data rather than reconstructing it from memory.
Will the front desk still work if the internet goes down?
Yes. Alfa Decode is offline-first, so check-ins, bookings, and counter sales keep running locally with no connection and sync automatically to the cloud once you are back online.
Related industries
Run your gym, fitness & yoga studio on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.