Car & Vehicle Rental Software for India & UAE
Run your whole fleet from one rentals board, never double-book a vehicle, and bill every hire with proper GST or VAT.
Alfa Decode is a complete business platform set up for car and vehicle rental. Manage your fleet with rates and live availability, prevent double-booking, handle hand-over and return with deposits, and settle each rental into a clean GST or VAT invoice. Works offline, syncs to the cloud.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Rentals Board
See pickups, vehicles out on hire, and today's returns on one live board so you always know where every car stands.
Fleet With Rates
Set up each vehicle as a bookable unit with its own rate and capacity, so every car, van, or bike is priced and ready to hire.
No Double-Booking
Live availability blocks any vehicle that is already out, so two customers can never be promised the same car for the same dates.
Hand-Over & Return
Record check-out when keys go out and check-in on return, keeping a clear log of who has which vehicle and when it is due back.
Everything your car & vehicle rental needs
Rentals Board
See pickups, vehicles out on hire, and today's returns on one live board so you always know where every car stands.
Fleet With Rates
Set up each vehicle as a bookable unit with its own rate and capacity, so every car, van, or bike is priced and ready to hire.
No Double-Booking
Live availability blocks any vehicle that is already out, so two customers can never be promised the same car for the same dates.
Hand-Over & Return
Record check-out when keys go out and check-in on return, keeping a clear log of who has which vehicle and when it is due back.
Deposits & Folio
Take a deposit at pickup and add every extra to the rental folio, so the final bill is accurate down to the last charge.
GST & VAT Built In
Settle each rental into a real sale with GST invoices for India or VAT for the UAE, plus the reports you need at filing time.
Works Offline
Runs on your own device with no internet, so the counter keeps booking and billing during outages, then syncs to the cloud.
WhatsApp & CRM
Send invoices and pickup reminders over WhatsApp, and keep every customer's rental history in a built-in CRM for repeat hires.
What it fixes on day one
Double-booking a car because two staff quoted the same dates from different notes
One shared availability calendar per vehicle holds each reservation, so a booked car reads as unavailable to everyone instantly.
Security deposits taken but not reliably tracked back to the right hire or refund
Deposits are recorded against each booking's folio and sit on the customer's credit ledger until you release them.
No clean history when a repeat customer returns or a dispute comes up
Every hire builds a customer record with past bookings, invoices and balances you can pull up in seconds.
How a car & vehicle rental runs on Alfa Decode
Running a car rental business is really running a calendar. Every vehicle is a line of availability you either fill or lose, and the whole day is spent answering one question: is this car free for these dates? Alfa Decode is built for that. Pick the car rental preset and the app reconfigures into a bookings and capacity tool — an availability calendar per vehicle, reservations that hold a car for a date range, and folios that carry a hire from booking through return. You see the fleet at a glance instead of chasing a whiteboard or a shared spreadsheet.
Around the calendar sits a full back office. Deposits and security holds are tracked against each hire, invoices go out on the counter or by WhatsApp, and every booking builds a customer history you can pull up on a repeat renter. It is offline-first, so the front desk keeps taking bookings when the internet drops, and GST or VAT is handled correctly for your region. Enterprise discipline, sized for an SME fleet.
- See the whole fleet's availability on one calendar
- Stop double-bookings with reservations that hold each car
- Track every deposit against its hire and refund
- Keep taking bookings offline when the internet drops
- 1
Check availability
Open the vehicle availability calendar, see which cars are free for the requested date range, and pick the one to offer.
- 2
Create booking
Reserve the vehicle for the hire dates on a folio, capturing the customer, rate and any add-ons so the car shows as held.
- 3
Take deposit
Record the security deposit and any advance against the booking; it sits on the customer's credit ledger until return.
- 4
Hand over and return
The folio runs from pickup to drop-off; on return you settle charges, adjust the deposit and close out the hire.
- 5
Invoice and settle
Bill from the counter, split tender if needed, and print or WhatsApp a GST/VAT-correct invoice to the renter.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Car & Vehicle Rental software — your questions
Will it stop me from renting out the same vehicle twice?
Yes. Live availability checks every booking against your fleet, so once a vehicle is reserved or out on hire, it cannot be promised to another customer for overlapping dates. No double-booking, no clashes.
Does it work offline if my internet goes down?
Yes. Alfa Decode is local-first and runs on your own device with no internet. Your counter keeps taking bookings, hand-overs, returns, and payments during outages, then syncs everything to the cloud automatically.
Can it handle GST in India and VAT in the UAE?
Yes. GST invoices for India and VAT for the UAE are built in. Each rental settles into a proper tax invoice in your currency, with the tax reports you need to support filing in either market.
Can I take a deposit and add extra charges to a rental?
Yes. Take a deposit at pickup and add extras as the hire runs. Everything goes onto the rental folio, so the final bill at return reflects every charge accurately.
Can I send invoices and reminders to customers?
Yes. Send rental invoices and pickup or return reminders over WhatsApp directly from the platform. Every customer's hire history is stored in the built-in CRM for faster repeat bookings.
Is it available on the cloud or on my own server?
Both. Choose Cloud as a subscription or On-Premise as a one-time licence with AMC, from the same codebase. A white-label option is also available if you want it under your own brand.
Can I see which cars are free before I quote a customer?
Yes. The availability calendar shows each vehicle's booked and open dates, so you check a date range and offer a free car instead of guessing from notes or risking a clash.
How are security deposits handled?
Deposits are recorded against the booking folio and held on the customer's credit ledger. When the car comes back you settle the hire, apply any charges, and release or refund the balance cleanly.
Does it work if the internet goes down at the counter?
Yes. Alfa Decode is offline-first, so you keep creating bookings, taking deposits and billing while offline. Everything syncs to the cloud automatically once the connection returns.
Is it set up for my tax rules?
Yes. The app handles GST for India and VAT for the UAE and KSA, with per-line tax and filing-ready reports, so your rental invoices are compliant for your region out of the box.
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Run your car & vehicle rental on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.