Physiotherapy Clinic Software
The appointment, treatment and billing system built for physiotherapy clinics.
Run your physiotherapy practice from one screen. AlfaDecode manages your appointment diary, therapist schedules and treatment packages, sends WhatsApp reminders to help cut no-shows, and turns each finished session into a proper billed sale. Sell supports and braces alongside treatments, keep basic patient notes, and pull clean, tax-ready invoices — all working offline and syncing when you're back online.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
An appointment diary built for physio
See every therapist's day at a glance, book and reschedule in seconds, and avoid double-bookings. Patients get a clear slot and your front desk stops juggling paper diaries.
Therapist schedules and availability
Set each therapist's working hours, rooms and services so bookings only land where they fit. Balance the day across your team without the back-and-forth.
Session packages and memberships
Sell blocks of sessions or monthly packages and let the system track what's used and what's left. Perfect for rehab plans that run over several weeks.
WhatsApp reminders that help cut no-shows
Automatic WhatsApp reminders go out ahead of each appointment, and you can send invoices and follow-ups the same way. Fewer empty slots, less time on the phone.
Everything your physiotherapy clinic needs
An appointment diary built for physio
See every therapist's day at a glance, book and reschedule in seconds, and avoid double-bookings. Patients get a clear slot and your front desk stops juggling paper diaries.
Therapist schedules and availability
Set each therapist's working hours, rooms and services so bookings only land where they fit. Balance the day across your team without the back-and-forth.
Session packages and memberships
Sell blocks of sessions or monthly packages and let the system track what's used and what's left. Perfect for rehab plans that run over several weeks.
WhatsApp reminders that help cut no-shows
Automatic WhatsApp reminders go out ahead of each appointment, and you can send invoices and follow-ups the same way. Fewer empty slots, less time on the phone.
Check in and bill in one flow
Mark a patient as arrived, and when the session is done hit "complete & bill" to turn it straight into a real, recorded sale. No re-keying, nothing missed.
Sell supports, braces and tapes too
Ring up retail products like braces, tapes and supports at the same counter as treatments, with live stock tracking. Your clinic and your shop run on one system.
Patient records and session notes
Keep each patient's contact details, appointment history and basic treatment notes in one place. This covers appointments, billing and simple notes — it is not a full medical records or e-prescription system.
Tax-ready invoices and clear reports
Produce GST, VAT and sales-tax invoices in your local currency, and see daily takings, therapist activity and package sales on one dashboard. Run several branches and view them together.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Physiotherapy Clinic software — your questions
Does it keep working if the internet goes down?
Yes. AlfaDecode is offline-first, so your diary, check-ins and billing keep running with no connection and everything syncs automatically once you're back online. A dropped line never stops a clinic day.
Does it handle GST, VAT and sales tax?
Yes. It produces GST, VAT and sales-tax invoices in your local currency and gives you tax reports and e-invoice-ready output. It adapts to your region's rules rather than being fixed to one country.
Can I keep my data on my own premises, or is it cloud-only?
Either. You can run AlfaDecode in the cloud or on-premise so your patient and billing data stays on your own hardware. The choice is yours, and you can move between them.
Is this a full medical records or prescription system?
No, and we won't pretend it is. It handles appointments, billing and basic treatment notes — it is not a full EMR, e-prescription tool or insurance-claims system. If you need clinical records beyond simple notes, keep those in your dedicated clinical tool.
Can I sell products and packages, not just single appointments?
Yes. You can sell session packages, memberships and retail items like braces and supports, with stock tracked automatically. Treatments and product sales flow through the same billing and reports.
How long does it take to get started?
Setup takes minutes. The physiotherapy trade preset loads your services, appointment types and invoice format out of the box, so you can start booking and billing the same day and adjust the details as you go.
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Run your physiotherapy clinic on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.