Dental Clinic Software
One calendar for every chair — book, remind, treat and bill without the paper diary.
Alfa Decode gives your dental practice one calendar-led system for the whole day: book chairs and dentists, send automatic recalls that help cut no-shows, then check a patient in and turn the finished visit into a billed sale. Treatment packages count down visit by visit, patient history and balances sit in one place, and it keeps billing even when the internet drops.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Live chair & dentist calendar
See every chair, room and dentist on one live calendar, with staff schedules that stop double-booked slots. Reception fills the day at a glance instead of juggling a paper diary.
Automatic recalls & reminders
Send appointment and recall reminders over WhatsApp so patients confirm, rebook, or free up the slot. Fewer empty chairs from no-shows, without anyone chasing by phone.
Treatment packages & memberships
Sell treatment courses and membership plans that count down visit by visit against each patient. Nobody loses track of how many sessions remain or gives one away twice.
Check in, complete & bill
Check a patient in, mark the visit complete, and it becomes a real sale at the desk. Take part or full payment and split the tender across cash and card if needed.
Everything your dental clinic needs
Live chair & dentist calendar
See every chair, room and dentist on one live calendar, with staff schedules that stop double-booked slots. Reception fills the day at a glance instead of juggling a paper diary.
Automatic recalls & reminders
Send appointment and recall reminders over WhatsApp so patients confirm, rebook, or free up the slot. Fewer empty chairs from no-shows, without anyone chasing by phone.
Treatment packages & memberships
Sell treatment courses and membership plans that count down visit by visit against each patient. Nobody loses track of how many sessions remain or gives one away twice.
Check in, complete & bill
Check a patient in, mark the visit complete, and it becomes a real sale at the desk. Take part or full payment and split the tender across cash and card if needed.
Patient history & CRM
Every patient carries their own record — past visits, packages, basic treatment notes and outstanding balances — all on one screen. The front desk greets returning patients by name.
Oral-care retail & stock
Sell toothbrushes, whitening kits, floss and other retail lines from the same counter, with stock tracked as you go. Products and the consultation settle on one bill.
Tax-ready invoices & reports
Raise GST-, VAT- and sales-tax-ready invoices in your local currency, and pull day-close and sales reports whenever you need them. Nothing to reconcile by hand at month end.
Offline-first, cloud or on-premise
Keep booking and billing even when the internet drops; everything syncs once you're back online. Run one clinic or several, in the cloud or on your own premises, with the books consolidated.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Dental Clinic software — your questions
Does it keep working if the internet goes down?
Yes. Alfa Decode is offline-first, so the front desk keeps booking appointments and billing patients even with no connection. Everything you enter syncs automatically to the cloud once you're back online.
Does it handle GST, VAT and sales tax?
Yes. Invoices are GST-, VAT- and sales-tax-ready and priced in your local currency, so receipts and reports stay compliant wherever you operate. Day-close and sales reports are built in to make filing straightforward.
Can I keep patient data on my own premises, or does it have to be in the cloud?
Either. You can run Alfa Decode in the cloud or on-premise, so patient data can stay on your own hardware. Multiple branches can still consolidate their books together.
Is this a full dental EMR with clinical charting and e-prescriptions?
No. Alfa Decode is built for appointments, billing and basic visit notes — not full clinical records. It runs the front desk, treatment packages and payments, but it isn't an EMR, e-prescription or dental-charting system.
Can it process insurance claims?
No. There's no insurance-claim adjudication. You can invoice the patient, record what they've paid and track outstanding balances on their ledger, but claims are submitted through your insurer separately.
Can I sell oral-care products and run more than one clinic?
Yes. Retail lines like toothbrushes and whitening kits sell from the same counter with stock tracked, and you can run several branches on one system with consolidated reporting and a shared patient view.
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Run your dental clinic on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.