Wholesale Distribution Software for B2B Order-Taking & Billing
Take bulk orders, set price tiers, control credit and dispatch GST invoices from one platform.
Alfa Decode is one business-management platform pre-configured for wholesale distributors. Take B2B orders fast, apply per-customer price tiers, track credit limits, and dispatch bulk loads with proper GST invoices. It runs on your own device offline and syncs to the cloud automatically.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
B2B Order-Taking
Take bulk orders fast with barcode scanning and a full item master. Sales are framed as Orders, so dispatch and billing follow straight from each order.
Customer Price Tiers
Set different prices per customer or buyer group, so each wholesale account is billed at its agreed rate automatically without manual edits on every line.
Credit Limits & Khata
Give buyers a pay-later ledger with credit limits, track outstanding balances per account, and keep a clear customer-wise statement of what is owed.
GST & VAT Built In
Issue per-line B2B and B2C invoices with HSN summaries for India GST and AED VAT for the UAE, built in with no add-ons.
Everything your wholesale distributor needs
B2B Order-Taking
Take bulk orders fast with barcode scanning and a full item master. Sales are framed as Orders, so dispatch and billing follow straight from each order.
Customer Price Tiers
Set different prices per customer or buyer group, so each wholesale account is billed at its agreed rate automatically without manual edits on every line.
Credit Limits & Khata
Give buyers a pay-later ledger with credit limits, track outstanding balances per account, and keep a clear customer-wise statement of what is owed.
GST & VAT Built In
Issue per-line B2B and B2C invoices with HSN summaries for India GST and AED VAT for the UAE, built in with no add-ons.
Works Offline
Bill, take orders and dispatch on your own device with no internet. Everything syncs to the cloud automatically the moment you reconnect.
Purchase & Stock Control
Record purchases via Goods-Receipt Notes with weighted-average costing, supplier ledgers, reorder alerts and stock-take so warehouse stock stays accurate.
WhatsApp Invoicing
Send invoices and payment reminders to buyers over WhatsApp, so overdue accounts can be followed up quickly and customers always have their bill on hand.
Owner Dashboard
Run multiple branches with a consolidated owner dashboard, full double-entry Accounts, staff management and reports across every location.
What it fixes on day one
Retailers buy on credit and payments drift, so you lose track of who owes what
Per-customer credit ledgers (khata) show outstanding balances at a glance, with WhatsApp payment reminders
Fast-moving lines run out between delivery runs and you only notice at billing
Reorder alerts and stock levels flag low items early so you reorder before a line goes dry
Buying cost keeps shifting with every supplier lot, blurring your real margin
Goods-receipt notes with weighted-average costing keep true cost current on every batch received
How a wholesale distributor runs on Alfa Decode
Wholesale and distribution runs on volume, credit and trust. You are moving cases and cartons to retailers and resellers, quoting tiered rates, extending credit on a khata, and chasing what you are owed while stock moves through your godown daily. Alfa Decode is built for that reality: fast bulk billing with hold and recall, per-customer credit ledgers, weighted-average costing on every goods-receipt note, and reorder alerts so fast movers do not run dry between deliveries.
Because it is offline-first, your billing counter and godown keep working when the connection drops, then sync to the cloud when it returns. GST slabs with HSN codes and B2B invoicing are filing-ready out of the box, VAT is handled the same way for UAE and KSA. Run more than one godown or branch and each keeps its own books, with consolidation on top. Pick the wholesale trade and the app reconfigures its screens, terms and reports around distribution.
- Know exactly which retailers owe you and how much
- True margin visible on every lot via weighted-average cost
- Billing and godown keep running through internet outages
- Filing-ready GST or VAT B2B invoices with HSN codes
- 1
Goods receipt
Book supplier deliveries into the godown with a purchase or goods-receipt note; weighted-average cost updates and multi-barcode lets you scan any pack size.
- 2
Bulk billing
Ring up cases fast at the counter, hold and recall part-built orders, apply per-line tax, then split tender across cash and credit.
- 3
Credit and khata
Extend credit to trade customers, record it against their ledger, and send WhatsApp invoices and reminders as balances build up.
- 4
Dispatch and invoice
Print or WhatsApp a GST or VAT-ready B2B invoice with HSN codes so the retailer has filing-ready paperwork on delivery.
- 5
Day-close and reports
Run the Z-report, review receivables and P&L, and consolidate across godowns to see stock, margin and outstanding credit in one place.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Wholesale Distributor software — your questions
Can Alfa Decode keep working when the internet goes down?
Yes. It is local-first and runs on your own device, so you can take orders, bill and dispatch with no internet. All data syncs to the cloud automatically once your connection returns.
Does it handle GST in India and VAT in the UAE?
Yes. GST B2B and B2C invoices with HSN summaries for India, and VAT invoices in AED for the UAE, are built in. Both markets run from one platform with no separate plugin.
Can I charge different prices to different wholesale customers?
Yes. You can set customer price tiers so each buyer or group is billed at their agreed rate automatically, which keeps large B2B accounts accurate and avoids manual price changes on every order.
How do I control credit given to buyers?
Each customer has a credit/khata ledger with credit limits. You track outstanding balances per account, see customer-wise statements, and send WhatsApp reminders so overdue payments are followed up promptly.
Can I track purchases and supplier dues?
Yes. Purchases are recorded through Goods-Receipt Notes that capture cost with weighted-average costing. You get supplier ledgers, reorder alerts and stock-take to keep warehouse stock and payables accurate.
Is it available on the cloud or on my own server?
Both, from one codebase. Choose Cloud as a subscription, or On-Premise with a one-time licence plus AMC. A white-label option is also available if you want it under your own brand.
Can it handle credit sales and outstanding balances for trade customers?
Yes. Each customer has a credit ledger (khata) tracking what they have taken and paid. You see outstanding balances per customer, record part-payments, and send WhatsApp reminders as dues build. Receivables also roll into your P&L and day-close reports.
Does it manage multiple godowns or branches?
Yes. Run several godowns or branches from one system, each keeping its own books, with consolidation on top. You get per-store stock, sales and receivables plus a combined view across the whole operation for the owner.
Will billing keep working if our internet goes down?
Yes. Alfa Decode is offline-first, so your counter and godown keep billing and receiving stock with no connection. Everything syncs to the cloud automatically once the link is back, with nothing lost in between.
Is it ready for GST and B2B invoicing?
Yes. GST with 2.0 slabs, HSN codes and B2B or B2C handling is built in, and reports are filing-ready. For the UAE and KSA it does VAT the same way. Invoices are e-invoice-ready with per-line tax.
Related industries
Run your wholesale distributor on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.