Translation Agency Software
Run every project, translator and invoice from one place.
AlfaDecode is the all-in-one platform for translation and localisation agencies. Manage each job as a matter, track billable hours by language pair, and bill by the hour, as a fixed fee or on retainer. Keep clients, quotes and invoices in one system, send invoices and reminders over WhatsApp, and see exactly where every project stands. It works offline and syncs when you reconnect.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Project & matter management
Open every translation, localisation or interpreting job as its own matter with deadlines, source and target languages, and live status. See the whole workload at a glance instead of chasing jobs across spreadsheets.
Time tracking & billable hours
Log time against each project and translator, separating billable from non-billable work. Learn exactly how long a language pair really takes and price the next job with confidence.
Flexible billing
Bill by the hour, as a fixed project fee, or on a monthly retainer for regular clients. Mix models across accounts to match how each one actually pays you.
Client invoicing
Turn approved work into clean, professional invoices in seconds. Track what has been sent, what is paid and what is still outstanding, all in one view.
Everything your translation agency needs
Project & matter management
Open every translation, localisation or interpreting job as its own matter with deadlines, source and target languages, and live status. See the whole workload at a glance instead of chasing jobs across spreadsheets.
Time tracking & billable hours
Log time against each project and translator, separating billable from non-billable work. Learn exactly how long a language pair really takes and price the next job with confidence.
Flexible billing
Bill by the hour, as a fixed project fee, or on a monthly retainer for regular clients. Mix models across accounts to match how each one actually pays you.
Client invoicing
Turn approved work into clean, professional invoices in seconds. Track what has been sent, what is paid and what is still outstanding, all in one view.
CRM & client records
Keep every client, their language requirements, contacts and full project history together in one place. Reward repeat and long-standing accounts with built-in loyalty.
WhatsApp invoices & reminders
Send invoices, quotes and gentle payment reminders straight to clients over WhatsApp. Keep the conversation and the paperwork on the channel your clients already use.
Tax-ready invoicing & reports
Raise GST, VAT and sales-tax invoices in your local currency and pull the reports you need at filing time. E-invoice ready wherever your agency operates.
Reports & dashboards
Track revenue, outstanding invoices, project load and translator utilisation from a single dashboard. Consolidate across multiple offices when you run more than one.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Translation Agency software — your questions
Can AlfaDecode work offline?
Yes. AlfaDecode is offline-first, so you can keep opening projects, logging hours and raising invoices even with no internet. Everything syncs automatically the moment you are back online, so nothing is lost between the office, a client site and home.
Does it handle GST, VAT and sales tax?
Yes. You can raise GST, VAT and sales-tax invoices in your local currency, and pull tax reports at filing time. It is e-invoice ready, so your invoicing stays compliant wherever your agency is based.
Can I run it in the cloud or on my own premises?
Both. Run AlfaDecode in the cloud for access from anywhere, or keep it on your own premises so your client and project data stays in-house. The choice is yours, and you can change your mind later.
Can I bill by the hour, by project and on retainer?
Yes. AlfaDecode supports hourly billing, fixed project fees and monthly retainers, and you can use different models for different clients. Billable hours flow straight from time tracking into your invoices.
Can I manage several offices from one system?
Yes. AlfaDecode supports multi-store setups, so you can run separate offices with their own books and consolidate the numbers when you need the full picture across the agency.
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Run your translation agency on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.