Recruitment & Staffing Agency Software for Billing & Placements
Track every assignment, bill every placement, and get paid faster, online or off.
Alfa Decode is one business-management platform pre-configured for recruitment and staffing agencies. Open an assignment per client, log billable recruiter time, and bill hourly, fixed-fee or retainer placements into proper GST or VAT invoices. It works offline and keeps every candidate and client in one CRM.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Assignments Per Client
Open an assignment for each client with a clear billing basis: hourly, fixed-fee per placement, or monthly retainer, so every mandate is tracked from brief to invoice.
Billable Time Logging
Log time entries with date, hours, recruiter, rate and notes against each assignment, so sourcing and screening hours are captured and ready to bill.
One-Click Billing
Turn unbilled time, fixed placement fees or retainers into a real GST or VAT invoice in seconds, with no double entry and no missed fees.
Utilisation Reports
Timesheets show utilisation and billable value per recruiter, so you know who is busy, who is profitable, and where capacity is going to waste.
Everything your recruitment & staffing agency needs
Assignments Per Client
Open an assignment for each client with a clear billing basis: hourly, fixed-fee per placement, or monthly retainer, so every mandate is tracked from brief to invoice.
Billable Time Logging
Log time entries with date, hours, recruiter, rate and notes against each assignment, so sourcing and screening hours are captured and ready to bill.
One-Click Billing
Turn unbilled time, fixed placement fees or retainers into a real GST or VAT invoice in seconds, with no double entry and no missed fees.
Utilisation Reports
Timesheets show utilisation and billable value per recruiter, so you know who is busy, who is profitable, and where capacity is going to waste.
Candidate CRM
Keep candidates and client companies in one CRM with full history of placements, conversations and assignments, so nothing slips between recruiters.
Works Offline
Local-first software runs on your own office device with no internet, then syncs to the cloud, so timesheets and invoices never stop during outages.
GST And VAT Built In
GST invoices and reports for India and VAT for the UAE are built in, so client billing stays compliant in both markets with zero extra setup.
WhatsApp Invoicing
Send invoices and payment reminders to client companies over WhatsApp, so placement fees get chased and collected faster without phone tag.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
GST & VAT ready
Compliant invoices and tax reports for India (GST) and the UAE (VAT), built in.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Recruitment & Staffing Agency software — your questions
Does Alfa Decode work offline if our internet drops?
Yes. It is local-first and runs on your own office device with no internet. You can log time, open assignments and raise invoices offline, and everything syncs to the cloud once you are back online.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. When you bill an assignment, fixed fee or retainer, the tax is applied correctly and your reports are ready for filing in either market.
How do we bill placements and ongoing staffing assignments?
Open an assignment per client with a billing basis: hourly, fixed-fee per placement, or monthly retainer. Log billable time, then convert unbilled time, fixed fees or retainers into a proper GST or VAT invoice in a few clicks.
Can we track which recruiters and candidates are driving revenue?
Yes. Timesheets show utilisation and billable value per recruiter, so you see who is busy and who is profitable. The CRM holds candidate and client history, keeping every conversation and placement in one place.
Can I send invoices and reminders to clients on WhatsApp?
Yes. You can send invoices and payment reminders to client companies over WhatsApp directly from Alfa Decode, so follow-ups go out faster and outstanding placement fees get paid sooner.
Is it available on the cloud or on our own server?
Both, from one codebase. Choose Cloud as a subscription, or On-Premise as a one-time licence with AMC to keep candidate and client data on your own hardware. A white-label option is also available.
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Run your recruitment & staffing agency on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.