Pharmacy & Medical Store Software with Billing POS
Batch-and-expiry billing that sells the right stock first and never lets value expire on your shelf.
Alfa Decode is one business-management platform pre-configured for pharmacies and medical stores. Bill fast by barcode, search by salt or brand, track every batch and expiry with FEFO, capture supplier batches on purchase, and run patient credit ledgers, GST and accounts from a single screen.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Batch & Expiry FEFO
Track every batch and expiry date, sell earliest-expiry stock first, and get near-expiry and value-at-risk alerts so medicines move before they lapse.
Search Salt Or Brand
Find any medicine instantly by salt name or brand at the counter, so staff bill the right item even when a customer asks for a substitute.
Fast Counter Billing
Scan barcodes, including several codes mapped to one item, split tender across cash and card, and park then recall bills during a busy rush.
Supplier GRN With Batch
Receive stock through Goods-Receipt Notes that capture cost plus batch and expiry, with weighted-average costing, supplier ledgers and reorder alerts.
Everything your pharmacy & medical store needs
Batch & Expiry FEFO
Track every batch and expiry date, sell earliest-expiry stock first, and get near-expiry and value-at-risk alerts so medicines move before they lapse.
Search Salt Or Brand
Find any medicine instantly by salt name or brand at the counter, so staff bill the right item even when a customer asks for a substitute.
Fast Counter Billing
Scan barcodes, including several codes mapped to one item, split tender across cash and card, and park then recall bills during a busy rush.
Supplier GRN With Batch
Receive stock through Goods-Receipt Notes that capture cost plus batch and expiry, with weighted-average costing, supplier ledgers and reorder alerts.
Patient Credit & Khata
Run a pay-later khata ledger and loyalty points for regular patients, with full purchase history in the built-in CRM so dues and refills are never lost.
Works Offline
Runs local-first on your own counter device with no internet, keeps billing through any outage, then syncs everything to the cloud automatically.
GST & VAT Built In
Per-line B2B and B2C invoices with HSN summaries for India GST and UAE VAT, generated correctly every time without separate accounting work.
Multi-Store Dashboard
See sales, stock and expiry risk across every branch on one owner dashboard, with double-entry accounts, finance, staff and HR included.
What it fixes on day one
Strips quietly reach their expiry date at the back of the shelf and become a write-off.
Batch and expiry tracking with near-expiry reorder alerts surfaces slow, ageing stock before it becomes dead loss.
Staff hand out the newest strip and leave older batches to expire on the shelf.
FEFO billing automatically pulls the first-to-expire batch at the counter, so oldest stock always sells first.
Clinics and regular patients buy on credit and the khata drifts out of sync.
A built-in receivables and credit ledger tracks every patient and clinic balance with WhatsApp payment reminders.
How a pharmacy & medical store runs on Alfa Decode
A pharmacy is not an ordinary shop. Every strip you sell has a batch number and an expiry date, and getting either wrong is the difference between a clean sale and a return, a loss, or a compliance headache. Alfa Decode runs your medical store on a retail-POS engine that treats batch and expiry as first-class data: stock is tracked per batch, billed FEFO (first-expiry-first-out), and flagged before it turns dead. You bill fast at the counter, print or WhatsApp the bill, and keep the credit ledger straight for your regular patients and clinics.
Underneath the counter, it is a full business platform. Purchase and goods-receipt notes capture supplier batches, weighted-average cost keeps your margins honest, and reorder alerts stop the fast-movers running dry. GST or VAT is built in and filing-ready, so month-end is a report, not a scramble. It works offline first, so a dropped connection never stops a sale.
- Fewer expiry write-offs through batch-level, FEFO-first stock control
- Faster counter billing with barcode scan and split tender
- Patient and clinic credit tracked cleanly with WhatsApp reminders
- GST or VAT reports that are filing-ready at month-end
- 1
Goods receipt
Log the supplier invoice as a goods-receipt note, capturing each medicine's batch number, expiry date and purchase cost. Weighted-average cost updates automatically.
- 2
Counter billing
Scan or search the medicine; the app picks the first-expiry batch (FEFO), applies the right GST or VAT slab, and totals the bill in seconds.
- 3
Settle and share
Take cash, card or split tender, or post it to the patient's credit ledger, then print the invoice or send it over WhatsApp.
- 4
Expiry and reorder watch
Review near-expiry batches and low-stock reorder alerts so you can return, discount or restock before medicines lose value.
- 5
Day close and filing
Run the Z-report and day-close, then pull filing-ready GST or VAT and P&L reports whenever the return is due.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Pharmacy & Medical Store software — your questions
Will billing keep working if my internet goes down?
Yes. Alfa Decode is local-first and runs on your own counter device with no internet. You keep billing and serving patients through any outage, and everything syncs to the cloud automatically once you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. GST for India and VAT for the UAE are built in. You get per-line B2B and B2C invoices with HSN summaries and the right tax reports, in rupees or AED, with no separate accounting software needed.
Can it track batches and expiry dates for medicines?
Yes. Batch and expiry tracking with FEFO is central. The system sells earliest-expiry stock first and raises near-expiry and value-at-risk alerts, so you cut write-offs and keep close control of every batch.
Can staff search by salt name as well as brand?
Yes. Your item master supports searching by salt or brand, so staff can locate the right medicine or a suitable substitute quickly at the counter, even during a busy rush.
Can I offer credit and track regulars?
Yes. The patient CRM keeps full purchase history, and a credit or khata ledger lets you bill regulars on pay-later terms. Loyalty points reward repeat customers and refills.
Is it available on the cloud or on my own server?
Both, from one codebase. Choose Cloud as a subscription or On-Premise as a one-time licence with AMC. A white-label option is also available if you want it under your own brand.
Does it track medicines by batch and expiry date?
Yes. Every medicine is stocked per batch with its expiry date captured at goods receipt. Billing follows FEFO, so the first-to-expire batch sells first, and near-expiry stock is flagged for return or discount.
Can it handle credit sales to clinics and regular patients?
Yes. Each patient or clinic has a credit ledger that records what they owe. You can bill to account, take part payments, and send WhatsApp reminders, with balances always reconciled against your receivables.
Is it ready for GST or VAT on medicine sales?
Yes. Tax is built in per line, with GST slabs and HSN for India and FTA or ZATCA VAT for the UAE and KSA. Reports come out filing-ready, so you are not rebuilding numbers at month-end.
Will billing still work if the internet drops?
Yes. The app is offline-first and keeps billing, stock and ledgers running locally with no connection. When you are back online it syncs everything to the cloud automatically.
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Run your pharmacy & medical store on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.