Marketing, Design & Web Agency Software | Alfa Decode
Track every billable hour and turn projects, retainers and fixed fees into clean GST or VAT invoices.
Alfa Decode is business-management software pre-configured for marketing, design and web agencies. Open a project per client, track billable time, and bill hourly, fixed-fee or retainer work into proper GST or VAT invoices. Utilisation reports show where your team's hours actually go.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Projects Per Client
Open a project for every client engagement with its own billing basis, so each website, campaign or brand job is tracked and billed cleanly from start to finish.
Billable Time Tracking
Log time entries with date, hours, staff member, rate and description against any project, so no billable hour goes unrecorded between studio and client.
Hourly, Fixed Or Retainer
Bill the way each client agreed: hourly rates, a fixed project fee or a monthly retainer. Set the basis per project and invoice accordingly, no workarounds.
Unbilled Time To Invoice
Turn unbilled hours, fixed fees or retainers into a real GST or VAT invoice in a few clicks, so the work you delivered actually gets billed.
Everything your marketing, design & web agency needs
Projects Per Client
Open a project for every client engagement with its own billing basis, so each website, campaign or brand job is tracked and billed cleanly from start to finish.
Billable Time Tracking
Log time entries with date, hours, staff member, rate and description against any project, so no billable hour goes unrecorded between studio and client.
Hourly, Fixed Or Retainer
Bill the way each client agreed: hourly rates, a fixed project fee or a monthly retainer. Set the basis per project and invoice accordingly, no workarounds.
Unbilled Time To Invoice
Turn unbilled hours, fixed fees or retainers into a real GST or VAT invoice in a few clicks, so the work you delivered actually gets billed.
Utilisation Reports
Timesheets feed utilisation and billable-value reports, showing who is busy, what is billable and how much you are leaving on the table.
Works Offline
Runs on your own device with no internet and syncs to the cloud later, so deadline crunches and patchy connections never stop you logging time or invoicing.
GST And VAT Built In
Compliant GST invoicing and reports for India and VAT for the UAE come standard, so client billing in rupees or dirhams is correct without extra tools.
Client CRM And WhatsApp
Keep every client, project and invoice in one CRM and send bills and reminders over WhatsApp, so follow-ups and payment chasing take minutes.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
GST & VAT ready
Compliant invoices and tax reports for India (GST) and the UAE (VAT), built in.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Marketing, Design & Web Agency software — your questions
Can the software work without an internet connection?
Yes. Alfa Decode is local-first and runs on your studio's own device with no internet. Log time, open projects and raise invoices offline; everything syncs to the cloud automatically once you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. Bill unbilled time, fixed fees or retainers straight into a compliant tax invoice in rupees or dirhams, no spreadsheets needed.
How does retainer billing work for monthly clients?
Open a project with a retainer billing basis, then generate the agreed retainer amount into a real GST or VAT invoice each cycle. You can still log time against it to track effort versus the retainer.
Can I bill some projects hourly and others as fixed fee?
Yes. Each project carries its own billing basis: hourly, fixed-fee or retainer. Run a website build as fixed-fee, an SEO account as a retainer and ad hoc design hourly, all in one place.
How do I know if my team is profitable?
Timesheets feed utilisation and billable-value reports, showing logged hours, what is billable and what was actually invoiced. The Executive dashboard rolls this up across projects and offices so you see margins at a glance.
Can clients receive invoices and reminders over WhatsApp?
Yes. Send invoices and payment reminders to clients directly over WhatsApp, with the full client history kept in the built-in CRM so every conversation and project sits against the right account.
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Run your marketing, design & web agency on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.