Coaching, Tuition & Driving School Management Software
Schedule classes and batches, collect fees in a tap, and keep students coming back.
Alfa Decode is one business-management platform pre-configured for coaching centres, tuition classes and driving schools. Run a day-view class schedule, organise batches, turn finished sessions into GST or VAT fee invoices, and cut no-shows with WhatsApp reminders to every student.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Class Scheduling
See every class on a clean day-view schedule. Book, confirm and complete sessions, and assign the right tutor or driving instructor to each one.
Batch Management
Group students into batches and run their sessions on a clear day-view timetable, so the whole front desk knows what is happening and when.
Complete & Bill Fees
When a session or course finishes, Complete & Bill turns it into a real GST or VAT fee invoice and adds the student to your records automatically.
WhatsApp Reminders
Send class and fee reminders over WhatsApp so students turn up on time. Fewer no-shows means more sessions delivered and more fees collected.
Everything your coaching, tuition & driving school needs
Class Scheduling
See every class on a clean day-view schedule. Book, confirm and complete sessions, and assign the right tutor or driving instructor to each one.
Batch Management
Group students into batches and run their sessions on a clear day-view timetable, so the whole front desk knows what is happening and when.
Complete & Bill Fees
When a session or course finishes, Complete & Bill turns it into a real GST or VAT fee invoice and adds the student to your records automatically.
WhatsApp Reminders
Send class and fee reminders over WhatsApp so students turn up on time. Fewer no-shows means more sessions delivered and more fees collected.
Student Records
A built-in CRM keeps each student's history in one place: classes attended, courses taken, fees paid and what is still owed.
Prepaid Class Packs
Sell prepaid plans by duration or session count. Sell, renew or freeze a plan, and a quick check-in decrements sessions as students attend.
Works Offline
Runs on your own device with no internet, so the front desk never stops. Everything syncs to the cloud the moment you reconnect.
GST & VAT Built In
Issue compliant GST invoices in India or VAT invoices in the UAE on every fee, with double-entry accounts and reports ready for your filing.
What it fixes on day one
Term fees quietly slip — you lose track of who has paid and who hasn't
A per-student receivables ledger (khata) shows every balance, with WhatsApp fee-due reminders sent automatically.
The batch timetable lives on a whiteboard, so double-booked tutors and clashing slots happen
A bookings calendar holds every batch and session with tutors assigned to slots, visible for the whole week.
Parents forget class timings and students drift away after missing a few sessions
Automatic WhatsApp reminders for upcoming sessions and dues keep parents in the loop and reduce quiet drop-offs.
How a coaching, tuition & driving school runs on Alfa Decode
Running a coaching centre or tuition class means juggling batches, term fees and a timetable of tutors who each teach different subjects and slots. Alfa Decode's Appointments edition treats your class schedule as a live bookings calendar: set up batches and sessions, assign tutors to slots, and see the whole week at a glance instead of on a whiteboard. Course packages and term memberships map naturally to how you actually sell — a whole term, a subject bundle or a fixed number of sessions — so fees are tied to enrolment rather than counted by hand.
Fee collection is where most centres bleed. The platform keeps a receivables ledger (khata) per student, so you always know who is paid up and who is carrying a balance. WhatsApp reminders go out for fees due and upcoming sessions, which cuts the drop-offs and awkward chase calls. Bill a joining fee or material at the counter, split the payment, and send the invoice straight to the parent's phone. It works offline first and syncs when the connection returns, and one login covers every branch with separate books.
- Know exactly which students owe fees, at any moment
- Whole-week batch timetable with no double-booked tutors
- Fewer drop-offs through automatic WhatsApp session and fee reminders
- One login runs every branch with separate books
- 1
Enrol student
Create a student record with parent contact, assign them to a batch, and set a term or course package as their membership.
- 2
Build the timetable
Lay out batches and sessions on the bookings calendar, assign each tutor to their slots, and spot clashes before they happen.
- 3
Collect fees
Bill the term or joining fee at the counter, split the payment if needed, and send the invoice to the parent over WhatsApp.
- 4
Track dues
The receivables ledger flags outstanding balances per student, and fee-due reminders go out automatically without you chasing.
- 5
Review & pay tutors
Reports show enrolment, collections and outstanding fees by branch, and tutor commission is calculated from sessions taught.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Coaching, Tuition & Driving School software — your questions
Can it handle batches and class timetables?
Yes. Group students into batches and run their classes on a day-view schedule. Book, confirm and complete each session, and assign the tutor or driving instructor responsible for it.
Will it work if my internet goes down?
Yes. Alfa Decode is local-first and runs on your own device with no internet, so you can mark attendance and bill fees offline. Everything syncs to the cloud automatically once you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoicing and reports for India and VAT for the UAE are built in. Every fee billed produces a compliant invoice, with double-entry accounts and reports ready for your filing.
How do I collect fees from students?
When a session or course is finished, Complete & Bill turns it into a real fee invoice and records the student in your CRM. You can then send the invoice and payment reminders over WhatsApp.
Can I sell prepaid class or session packs?
Yes. Offer prepaid plans by duration or session count. Sell, renew or freeze a plan, and use quick check-in to decrement sessions as students attend, so balances stay accurate.
Can I cut down on student no-shows?
Yes. WhatsApp reminders go to students ahead of their classes, which reduces no-shows. You can also send fee reminders the same way to speed up your collections.
Can it handle different fee structures — monthly, per-term and per-session?
Yes. Course packages and memberships model whatever you sell: a full term, a subject bundle, or a fixed session count. Each student's package drives their fees and shows up on their receivables ledger.
Will parents get reminders about fees and classes?
Yes. WhatsApp reminders go out for fees that are due and for upcoming sessions, using the parent contact on the student record. It reduces both late payments and quiet drop-offs after missed classes.
Can I pay tutors based on the classes they take?
The Appointments edition calculates commission per tutor from the sessions they are assigned and teach, so payouts follow the actual timetable rather than a manual tally at month-end.
Does it work if I run more than one centre?
Yes. One login covers every branch, each with its own books, and you can consolidate across them. It is offline-first, so billing and enrolment keep working even when the internet drops.
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Run your coaching, tuition & driving school on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.