Property & Rental Management Software for Landlords
Automatic monthly rent cycles, arrears tracking and one-tap rent collection for every property you own.
Alfa Decode is a complete management platform pre-configured for property and rental businesses. Track every unit and tenant lease in one registry, let monthly rent cycles and arrears update themselves, and collect rent as compliant GST or VAT sales, online or fully offline.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Property Registry
Keep every property and unit in one registry with its rent, deposit and occupancy status, so you instantly see what is let and what is vacant.
Tenant Leases
Create a lease per tenant with rent-due day, deposit and term. Ending a lease frees the unit automatically, ready for the next tenant.
Automatic Rent Cycles
Monthly rent cycles accrue a charge for each lease on schedule, so no due rent is ever forgotten or manually re-entered every month.
Arrears Tracking
See exactly which tenants are behind and by how many months, so you can chase overdue rent before small balances grow into big ones.
Everything your property & rental management needs
Property Registry
Keep every property and unit in one registry with its rent, deposit and occupancy status, so you instantly see what is let and what is vacant.
Tenant Leases
Create a lease per tenant with rent-due day, deposit and term. Ending a lease frees the unit automatically, ready for the next tenant.
Automatic Rent Cycles
Monthly rent cycles accrue a charge for each lease on schedule, so no due rent is ever forgotten or manually re-entered every month.
Arrears Tracking
See exactly which tenants are behind and by how many months, so you can chase overdue rent before small balances grow into big ones.
Collect-Rent Billing
Collect one or several due months at once. Each collection becomes a real GST or VAT sale with payments recorded against the right lease.
Works Offline
Runs local-first on your own device with no internet. Manage leases and log rent anywhere, then sync to the cloud automatically when back online.
GST and VAT Built In
Compliant GST invoices and reports for India and VAT for the UAE come standard, so rent receipts and tax filings are always accurate.
Tenant CRM and WhatsApp
A built-in CRM holds each tenant's full history, and you can send invoices and rent reminders straight over WhatsApp in seconds.
What it fixes on day one
Chasing rent by memory and spreadsheets — you lose track of who has actually paid this cycle.
Recurring rent cycles post charges automatically and the per-tenant receivables ledger shows exactly who is behind.
Deposits get muddled with rent, so refunds and deductions at move-out turn into arguments.
Deposits are held as their own tracked balance against each tenancy, separate from rent, in the double-entry ledger.
Leases silently expire or roll over because nobody was watching the dates.
Every lease is a dated record tied to its unit and tenant, so renewals and expiries stay visible instead of buried.
How a property & rental management runs on Alfa Decode
Running a rental portfolio means living by the calendar: rent falls due on fixed cycles, deposits sit against every tenancy, and leases quietly march toward their renewal or expiry dates whether or not anyone is watching. Alfa Decode's Rental & Property edition is built around exactly that rhythm — leases, tenants, recurring rent cycles and deposits are first-class records, not line items bolted onto a shop till. Every unit carries its own tenancy, its own ledger and its own history.
Because it's the full platform underneath, each rent charge posts to a proper double-entry ledger with receivables tracked per tenant, so you always know who is paid up and who is behind. Invoices and reminders go out over WhatsApp, tax is handled the right way for your region (GST in India, VAT for the UAE and KSA), and the whole thing keeps working offline and syncs when you're back online — useful when you're collecting on site or between buildings.
- Always know which tenants are paid up and which are in arrears
- Deposits stay separate and accountable, so move-outs are clean
- Rent invoices and reminders reach tenants over WhatsApp automatically
- Region-correct tax and a proper ledger behind every unit
- 1
Onboard tenant & lease
Create the tenant record and lease against a specific unit, capturing term dates, rent amount, cycle and the deposit held.
- 2
Collect the deposit
Record the security deposit as a tracked balance held against the tenancy, kept separate from rent so move-out reconciliation is clean.
- 3
Run rent cycles
Recurring rent charges post on their due dates to the tenant's ledger; invoices and reminders go out over WhatsApp automatically.
- 4
Reconcile receivables
Payments post against each tenant's khata-style ledger, so arrears and paid-up units are always visible in reports and day-close.
- 5
Renew or close out
At term end, renew the lease or settle the deposit — deducting for dues or damage and refunding the balance against the tenancy.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Property & Rental Management software — your questions
Does the software work without an internet connection?
Yes. Alfa Decode is local-first and runs on your own device with no internet. Record leases, log rent payments and update occupancy offline; everything syncs to the cloud automatically once you reconnect.
How does monthly rent billing work?
Each lease runs a monthly rent cycle that automatically accrues a charge on the rent-due day. Outstanding months build into arrears, and you collect one or several due months at once as a proper invoice.
Can it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. When you collect rent it becomes a real, compliant sale, so your tax filings stay accurate across both markets.
How are tenant deposits and arrears tracked?
Every lease records its deposit, rent-due day and term. Arrears are tracked automatically as months accrue, so you always see who owes what and which units are vacant or let.
Can I send rent reminders to tenants?
Yes. You can send invoices and rent reminders over WhatsApp, and the built-in CRM keeps each tenant's full history, so chasing arrears and confirming payments takes only a few taps.
Is it sold as cloud or on-premise?
Both, from one codebase. Choose Cloud on a subscription, or On-Premise with a one-time licence plus AMC. A white-label option is also available if you want it under your own brand.
Can it handle rent that falls due on different cycles for different tenants?
Yes. Each lease sets its own rent amount and recurring cycle, so units on monthly, quarterly or other schedules run side by side. Charges post to each tenant's ledger on their own due dates without you tracking them by hand.
How are security deposits handled at move-out?
Deposits are held as a tracked balance against the tenancy, separate from rent. At close-out you settle it in the ledger — deducting for any outstanding dues or damage and refunding the remainder — so the record is clean and defensible.
Does it work if I'm collecting rent on site with no internet?
Yes. The app is offline-first: it keeps recording payments and updating tenant ledgers with no connection, then syncs to the cloud once you're back online. Useful when moving between buildings or godowns.
Is the tax handled correctly for rental invoices in my region?
The platform applies the right regime for where you operate — GST in India, VAT for the UAE and KSA — with filing-ready reports. Rent invoices carry the correct tax lines and can be sent to tenants over WhatsApp.
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Run your property & rental management on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.